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Participating Countries:

Australia

Belarus

Belgium

Bulgaria

Croatia

Cyprus

Czech Republic

Estonia

France

Germany

Greece

Hungary

Iceland

Ireland

Israel

Italy

Japan

Lithuania

Luxembourg

Malta

Netherlands

Poland

Portugal

Romania

Russian Federation

Serbia

Slovakia

Slovenia

Spain

Sweden

Turkey

Ukraine

United Kingdom

United States

Short-Term Scientific Missions

COST Actions can provide grants for scientific missions (exchange visits) aimed at strengthening the existing network by allowing scientists to go to an institution or laboratory in another COST Country or in COST Near Neighbour Country or in COST International Country confirmed for our COST Action (see the COST TD 1208 List of Parties at official COST web site) to foster collaboration, to learn a new technique or to take measurements using instruments and/or methods not available in their own institution/laboratory. STSMs are particularly, but not exclusively, intended for young scientists. Missions can last from 5 days up to 3 months. The reimbursement rate per day is maximum 160 €. Up to 500 € may be attributed for the travel expenses. A maximum 2 500 € in total can be afforded to the grantee. For Early Stage Researchers (ESR), the COST Office may approve an extension of the duration and budget. For more details, see section 6 of the COST Action Vademecum – Short Term Scientific Missions.

STSM process

Before submitting an application of the STMS the applicant must obtain written agreement of the host institution. After that the applicant must register online at COST website using COST STSM Application Form. The Applicant will download the pdf file which will be generated automatically after completing the form and will send his/her application supported by CV, Letter of Intent and Acceptance letter from the host institution (the applicant is responsible for obtaining the agreement of the host institution before submitting his application) by e-mail to the STSM Coordinator, with copy to the host. No STSM missions should commence prior to approval by the STSM Coordinator and receiving Grant Letter from e-COST by the STSM applicant. When planning the STSM, pay attention that a period of at least 4 weeks is requested by the COST Office for administrative procedures between Assessment committee approval and STSM start.

Brief Summary

  • COST STSM Application Form generated on-line;
  • Letter of intent (use this template);
  • Recommendation letter from Home institution;
  • Scientific CV with publications;
  • Letter of acceptance from Host institution with contact details of the person in charge of receiving the STSM Applicant.

The papers will be sent to the STSM host institution and to the STSM Coordinator ( ).

Assessment and Grant Letter:

  • The STSM Coordinator will perform the scientific and budgetary assessment of the applications considering the Action objectives and define an acceptable funding level;
  • Once approved by the STSM Coordinator, the Grant Holder (prof. Frantisek Krcma) needs to receive the approval to process STSM in e-COST;
  • STSM applicant will receive a Grant Letter generated from e-COST.

After the STSM

After completion of the STSM the applicant is required to submit a short Scientific report to the Host institution (for information) and to MC Chair and STSM Coordinator for approval within 30 days after the end date of the STSM containing:

  • Abstract (150-200 words) summarizing the purpose, content and results of the STSM;
  • Description of the work carried out during the STSM;
  • Description of the main results obtained;
  • Confirmation by the Host institution of the successful execution of the STSM (signed by Host);
  • Future collaboration with the host institution (if applicable);
  • Foreseen publications/articles resulting from the STSM (if applicable);
  • Other comments (if any).

The failure to submit the scientific report within 30 days will effectively cancel the grant. The MC Chair (or the STSM Coordinator) is responsible for approving the scientific report and informing the Grant Holder that the STSM has been successfully accomplished. After receipt of the approval by email, the Grant Holder will execute the payment of the grant.


 

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